Government of Karnataka Partnership

30 Gram Panchayats
389 villages
2,02,406 citizens
Duration: January 2015-December 2016

Area of coverage
  • 30 Gram Panchayats in Mulbagal taluka, Kolar district, Karnataka

BRAINSTORMING-GP members, ANSSIRD staff, Avantika Foundation members & partner at a curriculum building workshop at ANSSIRD, Mysuru on April 16-17, 2015

GROUP PHOTO- Participants at a GPOD training curriculum building workshop held on May 12-14 in ANSSIRD, Mysuru

GROUP PHOTO- Participants at a GPOD training curriculum development workshop held on April 16-17, 2015 in ANSSIRD, Mysuru

INKING THE MoU-Co-founders of Avantika Foundation with Director-Panchayati Raj, Mr Zulfikarullah at the RDPR office on December 30,2015

ROLE PLAY- A street play on GPOD being performed by local artistes in Kolar on June 11, 2015

SWOT ANALYSIS- Participants at a GPOD curriculum development workshop in ANSSIRD Mysuru, on April 16-17, 2015 perform a SWOT analysis of the GPOD framework

BACK TO BASICS-A resource person from the ANSSIRD sharing insights on the Karnataka Panchayat Raj Act, 1993 with PDOs, field associates & ANSSIRD staff who will implement the GPOD in Kolar.

ENVIRONMENT BUILDING- Local artistes and ANSSIRD Resource Persons undertake environment building activities at a curriculum development workshop in ANSSIRD, Mysuru on April 16-17, 2015

GP RATING- Wilfred D'souza, a consultant with Avantika Foundation walks participants through a Gram Panchayat rating tool devised by the State Institute for Rural Development

IDENTIFYING STAKEHOLDERS- Gaurav Gupta of PANARC Consulting identifies key stakeholders for the Mulbagal Project at a GPOD training curriculum development workshop in Kengeri in March 2015

MAPPING PROCESSES- GP members, PDOs, ANSSIRD staff and representatives from our partner NGOs deliberate upon mapping of key processes in a Gram Panchayat at a workshop in ANSSIRD, Mysuru

OD FOR PANCHAYATS- Mr Rajendra Prasad, Project Manager, Avantika Foundation explains the Gram Panchayat Organisation Development framework at a workshop in ANSSIRD Mysuru on April 16-17, 2015

RESTRUCTURING GPs- Participants at a GPOD training curriculum development workshop held in ANSSIRD, Mysuru on May 12-14, 2015 sketch their ideal structure for a Gram Panchayat

STEERING THE SHIP -1st state-level steering commitee meeting held under the chairmanship of Additional Chief Secretary, Mr. Vijay Bhaskar at the RDPR office on April 10, 2015

TRAINING OF TRAINERS- PDOs, Field associates, Partner NGO staff and ANSSIRD resource persons who will implement GPOD in the Mulbagal taluka undergo Module 1 on Environment Building in GPs

VISION BUILDING- Natraju, a member of Dibburhalli Gram Panchayat pins up his Vision for the GPOD project that is being implemented alongwith the Government of Karnataka, in Mulbagal taluka

ART WITH A MESSAGE-Students in Angondahalli Gram Panchayat look on as Kala Jatha artistes undertake wall paintings on the importance of the Gram Panchayat (August 2015)

FOCUS GROUP DISCUSSION-ANSSIRD Resource Person Shilpa P holding a focus group discussion with school students in Mittur Gram Panchayat

STREET PLAY-Kala Jatha artistes gather quite a crowd during a street play in Gudipalli Gram Panchayat (August 2015)

Assistant project manager of the GPOD-Mulbagal project, K Ganesh at a workshop in ISI, Bangalore in September 2015

GPOD-Mulbagal resource persons learning the ropes of a participatory seeding game at a workshop in ISI, Bangalore in September 2015

Sketchings by community members on their vision for a Gram Panchayat displayed in Timarauthanahalli Gram Panchayat in Mulbagal

Team photo at a workshop in ISI Bangalore in September 2015

The Project Management committee meeting chaired by Kolar ZP CEO N M Panali on November 23 2015

 

What we Plan to do & Expected Outcomes

Following the Gram Panchayat elections in Karnataka in June 2015, Avantika Foundation has been working with 30 Gram Panchayats in Mulbagal block to strengthen their organisation capacity in a systematically phased manner. The project is aimed at achieving improved functioning of the Gram Panchayat as a local self-government as reflected by clarity of the Gram Panchayat structure and roles of Adhyaksha, strengthening of the Standing Committees, performance of key functions-general meetings, ward and gram sabhas, streamlined relationships with line departments, parallel bodies and Gram Panchayat staff.

In Phase I: Gram Panchayats will articulate their Vision and Mission for the development of their villages followed by a process mapping of key Gram Panchayat functions such as water and sanitation, health and streetlights. An organisational structure will also be put into place to ensure that Gram Panchayat members take individual ownership and are aligned with functions as well as Gram Panchayat staff.

In Phase II: Gram Panchayats will be expected to function in a more systematic way with tangible improvements such as following a clear annual plan and budget that is tracked through a MIS or more systematic revenue generation.

In Phase III: Gram Panchayats should begin to show marked improvements in the delivery of basic services, such as drinking water supply, public distribution system, or sanitation.

By Phase IV: the above work should have resulted in a much required cycle of continuous improvement in the Gram Panchayat's organisation functioning. These are expected to take place both because of internal reviews as well as consistency in governance structures across all 30 panchayats, thus allowing for peer learning, better opportunities for large scale capacity building efforts and sound testing ground for new policies.

The project also has the following objectives:

  • To leverage skills and facilities of the Abdul Nazir Sab State Instittue of Rural Development to develop a training curriculum for strengthening the Gram Panchayat organization and replicating it in other Gram Panchayats of Karnataka.
  • To gain a better understanding of government systems such as Panchatantra, Panchamitra etc. to provide inputs for tailoring them to the needs of the Gram Panchayat.
  • To strengthen citizen engagement, by leveraging existing provisions including social audits as per the Karnataka Panchayath Raj (Conduct of Panchayath Jamabandhi) Rules, 2004.
  • To develop recommendations for better interface between Gram Panchayats and Taluka Panchayats.

Project monitoring

The project has instituted a state-level Steering Commitee under the chairmanship of the Additional Chief Secretary, Rural Development & Panchayati Raj with the director, Panchayti Raj 2 as the coordinator of the project. Joint Secretary, Ministry of Panchayati Raj, Ms Shardha Murlidharan is also part of this oversight body.

The committee will provide thought leadership to the project, and facilitate its smooth implementation by providing approvals for appropriate technical, financial and manpower resourcing. It will also guide different departments to work in coordination with each other towards the goals of the project.

Members of the Steering Committee

  • Additional Chief Secretary
  • Ms Shardha Murlidharan, Joint Secretary, Ministry of Panchayati Raj
  • Mr Baderiya, Secretary, RDPR
  • Mr. Yellakigowda, Director, Panchayati Raj-I
  • Director, Panchayati Raj-II
  • Mr. N M Palani, CEO-Kolar Zilla Panchayat
  • Mr. Shiv Shankar, Director-SIRD
  • Commissioner NREGA
  • Mission director NRLM
  • Representatives of Avantika Foundation

Rural Development & Panchayat Raj Department (RD & PR)

The RD & PR is the key agency in the scale up of the GPOD in Mulbagal taluka, Kolar district and the implementation of the project. It plays a crucial role in the formulation of the state-level steering committee, the district-level Project Management Cell and a meeting of the former every quarter to review the progress of the GPOD project. It also plays a pivotal role in facilitating the reporting and fund flows between the government of India and the Zilla Panchayat of Kolar. It will also involve active participation of the Abdul Nasir Sab State Institute for Rural Development

  • A 3-day workshop was conducted at the Abdul Nazeer Sab State Institute of Rural Development (ANSSIRD), Mysuru from June 24-26, 2015 to design a curriculum on change management techniques and frameworks.
  • A 3-day workshop was conducted at the Abdul Nazeer Sab State Institute of Rural Development (ANSSIRD), Mysuru on May 12-14, 2015 to collaboratively design a curriculum for resource persons who will work on the Mulbagal project. The workshop focused on developing tools for conducting an objective rating of Gram Panchayats, deliberated upon methodologies of baseline data collection, process mapping and organizational structure in Gram Panchayats.
  • A two-day Curriculum Development workshop was conducted at the Abdul Nazeer Sab State Institute of Rural Development (ANSSIRD), Mysuru on April 16 & 17, 2015 to collaboratively design a curriculum for resource persons appointed for the Mulbagal project. The workshop was well attended by elected representatives from village councils, Gram Panchayat staff, resource persons from ANSSIRD and our NGO partners from Grama Vikas and Foundation for Ecological Security (FES). It focused on the process of Vision and Mission development for Gram Panchayats.
  • The first meeting of the Steering Commitee was held at the Department of Rural Development & Panchayati Raj on April 10, 2015 and was chaired by then additional chief secretary Mr. Vijay Bhaskar. Joint Secretary, Ministry of Panchayati Raj, Ms Shardha Murlidharan was also present.
  • The second meeting of the state-level Steering Commitee was held at the Department of Rural Development & Panchayati Raj on August 18, 2015 and was chaired by Director-Panchayati Raj II, Mr. Zulfikarullah
  • The third meeting of the state-level Steering Commitee was held at the Department of Rural Development & Panchayati Raj on December 18, 2015.
  • Formation and regular functioning of Project Management Committee (PMC): The Project Management Committee, responsible for planning and execution of the GPOD project has been instituted in the Kolar Zilla Panchayat's office. The PMC held its first meeting under the chairmanship of CEO, Kolar in February 2015. The Executive Head of the project is from Avantika Foundation. The PMC has been meeting on a monthly basis ensuring quick resolution of issues and adherence to project plan.
  • Staff recruitment: Six field associates (FAs) who will be in charge of implementing the GPOD in a cluster of five Gram Panchayats, and an Assistant Project Manager have been recruited. ANSSIRD, Mysore has also identified six resource persons for the GPOD project.
  • Module 1 of the GPOD training curriculum has been produced, printed and disseminated to key stakeholders (Panchayat Development Officers (PDOs), FAs, ANSSIRD resource persons) who will be responsible for implementing the GPOD framework in Mulbagal. Module 1 focuses on environment building in Gram Panchayats and covers the following subjects- Orientation to the GPOD framework, Gram Panchayat resolution to work with the GPOD, Kala Jathas in each Gram Panchayat, process of selection of a Gram Panchayat cluster representative to facilitate the project institution, and training on administration of three tools to understand the current status of Panchayats: institution and stakeholder mapping, baseline data collection, Gram Panchayats' rating on its functioning.